How to Archive in Outlook 2010

Microsoft Outlook allows individuals to archive items in order to free up space in their inbox. They are saved in Outlook data file format, or ".pst." You can either set up an automatic archive feature or manually archive emails and items regularly. This article will tell you how to archive in Outlook 2010.

Method 1 of 2: Archive Outlook Manually

1

Open Microsoft Outlook 2010.

• If you are using Microsoft Outlook on an Exchange Server account this function is most likely not available to you. Archiving is controlled by server administrators, rather than individuals.

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   Click on the "File" tab on the top horizontal bar.
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   Select "Cleanup Tools" from the options.
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   Click on the "Archive" option.
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   Select the choice to archive folders, including subfolders, in the dialog box.
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   Choose the folder you would like to save and archive in the browser window.You can archive each folder one at a time, or select the top level to archive the entire mailbox.
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   Choose a date when Outlook will decide items should be archived. All emails, calendar appointments and documents originating before this date will be archived.
   • If you want to override any items that were marked as "Do Not Archive," you can check this box now. This will override that instruction for this single manual archive.
     
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        Select the location of your archive file. It may be automatically saved in an Archive folder under "Outlook Files"; however, you can use the browser function to choose any location on your computer or a removable disc.
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        Press the "OK" button to archive your items.
     3. 10
        Return regularly to archive your Outlook files. You will also want to backup all of your computer files regularly, including your archived Outlook items.
     4. Credits to the original article. Click here to view (http://www.wikihow.com/Archive-in-Outlook-2010)

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